Privacy Policy

1. Who We Are

Our website address is:

https://kysourcing.com

KY Sourcing is a China-based sourcing service operated by Yiwu Keyu E-commerce Shop（义乌市刻屿电子商务商行）, a business registered in Yiwu, Zhejiang, China.

We provide China-side sourcing support, including product sourcing, supplier verification, quality inspection, order coordination, consolidation, and shipping-related assistance.

In this Privacy Policy, “KY Sourcing,” “we,” “us,” and “our” refer to the operator of this website and the services described above.

For privacy-related questions or requests, please contact:

Email: contact@kysourcing.com
Location: Yiwu, Zhejiang, China

2. Information We Collect

Information You Provide

We may collect information that you voluntarily provide when you:

• Submit an inquiry through our website

• Contact us by email

• Request a quotation or sourcing service

• Communicate with us through another business communication channel

• Send us product information, images, specifications, or documents

The information you provide may include:

• Your name

• Your email address

• Your company or brand name

• Your country or region

• Your product requirements

• Product specifications and reference images

• Order quantities

• Target prices or budgets

• Packaging and customization requirements

• Inspection, consolidation, or shipping requirements

• Messages and communication records

• Any other information you choose to provide

Please do not send sensitive personal information that is not necessary for your sourcing request.

We do not collect full payment-card details directly through this website.

Information Collected Automatically

When you visit our website, our hosting, website security, form, or technical service systems may automatically receive limited technical information, such as:

• Your Internet Protocol address

• Browser type

• Device type

• Operating system

• Referring website or page

• Pages visited

• Date and time of access

• Basic website activity

• Server, security, and error logs

We generally use this information to operate the website, maintain security, detect spam or misuse, identify technical problems, and understand basic website performance.

3. How We Use Your Information

We may use the information we collect to:

• Respond to your inquiry

• Understand your product and sourcing requirements

• Evaluate whether we can support your project

• Communicate with you about products, suppliers, orders, inspections, consolidation, or shipping

• Identify and communicate with potentially suitable suppliers or factories

• Request product information, samples, or quotations

• Verify supplier or factory information

• Coordinate product inspections or order follow-up

• Coordinate warehouse, consolidation, freight-forwarding, or logistics services

• Prepare quotations, proposals, invoices, or service arrangements

• Maintain relevant business and communication records

• Provide customer support

• Improve our website and services

• Prevent spam, misuse, fraud, or security incidents

• Resolve disputes

• Protect our legal and business interests

• Comply with applicable legal, accounting, tax, or regulatory obligations

Where applicable, we process information because it is necessary to:

• Respond to a request you have made

• Take steps before entering into a business relationship

• Provide an agreed service

• Support our legitimate business interests

• Meet a legal obligation

• Act with your consent where consent is required

We do not use information submitted through a sourcing inquiry to send unrelated marketing messages unless you have separately agreed to receive such communications.

4. How We Share Your Information

We do not sell or rent your personal information.

We may share limited information when reasonably necessary to respond to your inquiry or provide the services you request.

The parties with whom information may be shared include:

• Product suppliers

• Manufacturers and factories

• Supplier verification personnel

• Quality inspection personnel

• Warehousing and consolidation partners

• Freight forwarders

• Couriers and logistics providers

• Website hosting providers

• Email and communication service providers

• Website security and technical service providers

• Payment service providers, where separately used

• Accountants, legal advisers, or other professional advisers

• Government or regulatory authorities where disclosure is legally required

For example, we may need to share product specifications, quantities, materials, customization requirements, packaging requirements, or delivery requirements with selected suppliers to request quotations or assess production feasibility.

We aim to limit the information shared to what is reasonably necessary for the relevant task.

We do not normally need to provide a supplier with your personal contact details unless this is necessary for the project or has been discussed with you.

5. Product and Business Information

We understand that a sourcing inquiry may contain commercially sensitive information, including:

• Product ideas

• Product specifications

• Reference designs

• Packaging concepts

• Target pricing

• Supplier information

• Purchasing plans

• Launch plans

• Order details

We use this information primarily to evaluate, coordinate, and support your sourcing project.

We do not intentionally publish your private project information or make it publicly available without your permission, unless disclosure is required by applicable law.

When supplier involvement is necessary, we may share relevant parts of your product requirements with selected suppliers or service providers.

You should avoid sending highly confidential trade secrets, unreleased intellectual property, or other exceptionally sensitive information before appropriate commercial or confidentiality arrangements have been discussed.

6. Cookies and Similar Technologies

Our website uses necessary cookies required to operate the website, maintain security, remember cookie consent choices, and support essential website functions. These cookies are always active because the website and consent system cannot operate properly without them.

With your consent, we also use Google Analytics cookies to understand how visitors use our website. These cookies may collect information such as pages viewed, approximate location, browser and device information, traffic source, and interactions with the website. We use this information to measure website performance and improve our content and services.

We use CookieYes to display the cookie notice, remember your consent preferences, and allow you to change those preferences. Google Site Kit is used to connect Google Analytics and communicate your consent choices. Optional analytics cookies remain disabled until you provide consent.

You can accept all cookies, reject non-essential cookies, or manage individual cookie categories through the cookie banner. You can change your choice at any time using the cookie settings button displayed on the website. You may also delete cookies through your browser settings, although doing so may affect certain website functions.

We do not currently use website cookies for behavioural advertising, and we do not sell personal information collected through cookies.

For more information about how Google processes data, please review the Google Privacy Policy.

7. Embedded Content and Third-Party Links

Pages or articles on our website may include embedded content or links from other websites, such as:

• Videos

• Maps

• Images

• Social media content

• Articles

• External tools or platforms

Embedded content may behave in the same way as if you visited the third-party website directly.

Third-party websites may collect information about you, use cookies, add tracking technologies, or monitor your interaction with their content according to their own privacy practices.

We do not control the privacy, security, or content practices of third-party websites.

We recommend reviewing the privacy policies of third-party websites before providing personal information to them.

8. Website Forms and Email Communications

When you submit an inquiry form, the information you enter is transmitted to us so that we can review and respond to your request.

Depending on our website configuration, form submissions may be:

• Sent to our business email address

• Stored temporarily or permanently in the website administration system

• Processed by our hosting, email, form, security, or spam-prevention service providers

Email communications and their attachments may also be stored in our business email system.

Information submitted through the website will not be publicly displayed unless you have specifically authorized us to publish it.

9. International Data Transfers

KY Sourcing operates from Yiwu, Zhejiang, China.

If you contact us from another country or region, the information you provide may be transferred to, stored in, or processed in China.

Some of our website hosting, email, communication, security, payment, or technical service providers may also process information in other countries or regions.

Data-protection laws in those locations may differ from the laws in your country.

Where required by applicable law, we will take reasonable steps to protect personal information involved in an international transfer.

10. How Long We Retain Your Information

We retain personal and business information only for as long as reasonably necessary for the purposes described in this Privacy Policy.

The retention period may depend on:

• Whether your inquiry develops into a sourcing project

• Whether we have an ongoing business relationship

• The type and sensitivity of the information

• The need to provide or complete requested services

• The need to maintain transaction and communication records

• Legal, accounting, tax, or regulatory requirements

• The need to prevent fraud or resolve disputes

• The operation of backup and security systems

Inquiries that do not develop into a business relationship may be deleted when they are no longer reasonably needed.

Records relating to completed or ongoing orders may be retained for a longer period where necessary for accounting, tax, legal, warranty, service, or dispute-resolution purposes.

Technical and security logs may be retained according to the settings and retention practices of our hosting and security service providers.

11. How We Protect Your Information

We use reasonable administrative and technical measures designed to protect information against:

• Unauthorized access

• Accidental loss

• Misuse

• Alteration

• Unauthorized disclosure

• Destruction

Access to customer and inquiry information is limited to persons or service providers who reasonably need it for the relevant business or technical purpose.

However, no website, internet transmission, email system, or electronic storage method can be guaranteed to be completely secure.

You should take care when deciding what information to send through an online form or ordinary email.

12. Your Privacy Rights

Depending on your country or region and the applicable law, you may have the right to:

• Ask whether we hold personal information about you

• Request access to your personal information

• Request correction of inaccurate or incomplete information

• Request deletion of certain personal information

• Object to certain uses of your information

• Request restriction of certain processing activities

• Withdraw consent where processing is based on consent

• Request a copy of certain information you provided

• Make a complaint to an appropriate data-protection authority

These rights may be subject to applicable legal limitations and exceptions.

For example, we may need to retain certain records to comply with legal, accounting, tax, security, or dispute-resolution obligations.

To submit a privacy request, please email:

contact@kysourcing.com

Please use the subject line:

Privacy Request

We may ask for reasonable information to verify your identity before responding to a request. Any verification information will be used only for that purpose.

13. Children’s Privacy

Our website and sourcing services are intended for business users and are not directed to children.

We do not knowingly collect personal information from children through this website.

If you believe that a child has provided personal information to us, please contact us so that we can review the situation and delete the information where appropriate.

14. Changes to This Privacy Policy

We may update this Privacy Policy when our website, business services, technology, service providers, or legal obligations change.

Any revised version will be published on this page.

When the policy is updated, we will change the “Last Updated” date shown at the top of the page.

We encourage you to review this page periodically.

15. Contact Us

For questions about this Privacy Policy or requests concerning your personal information, please contact:

KY Sourcing
Operated by Yiwu Keyu E-commerce Shop（义乌市刻屿电子商务商行）
Yiwu, Zhejiang, China
Website: https://kysourcing.com
Email: contact@kysourcing.com